As Your Philadelphia Nonprofit Accountant, We’ll Save You Up To 40% in Admin Costs
Are You Frustrated By…
- Being off your mission and programs because you’re sidetracked by admin tasks
- Never being able to catch up on your books
- Looking like a fool in front of your board
- Missing out on funding opportunities because of disorganized financials
We’re the Perfect Philadelphia Nonprofit
Accountant for You, If:
What Philadelphia Nonprofit Accounting
Services Do You Need?
- Internal bookkeeping (including grant fiscal management)
- Audit representation
- CFO advisory
- Nonprofit auditing (we work with your external auditor)
- Tax services
- Short-term consulting
We’ll handle your books, save up to 40% on your overhead ratio, and secure current and new funding
So you can focus on your programs.
CPAs Who Have Mastered Accounting Services for Nonprofits
While most CPAs shy away from the confusing and complex nature of nonprofit accounting, we focus solely on it. After having worked with nonprofits with a budget of $1M+ for over 25 years, we understand how to do your accounting like few do. That’s why our clients love working with us.
We are a team of detail-oriented, can-do nonprofit accountants and CPAs who strongly value responsiveness, integrity, excellence, helpfulness, innovation, professionalism, and fun!
We look forward to working with you, so we can help you focus on your programs, reduce headaches, get more funding, produce perfect audits, and look amazing in front of your board, all the while reducing your admin costs.
Syd Highley, CPA | Daily Balance
Managing Principal Trusted by Nonprofits
“In addition to cutting costs for accounting, Daily Balance has been most responsive to our needs. ”
“Their ability to step in, respond quickly to needs, and offer cost-saving solutions has been an incredible asset.”
“Daily Balance has moved us beyond a tiny little non-profit to a thriving business!”
“With Daily Balance, we’ve been able to spend 99% of our grants last year and achieve a level of financial health and compliance that we couldn’t reach before.”
“Daily Balance's team of experts have a huge heart for non profits and the essential services they bring to enrich our communities.”
“The knowledge that Daily Balance provides enables me to make better decisions in my business.”
“Using Daily Balance bookkeeping and tax services does not cost you; it saves you stress, time and money.”
“Syd and his team discuss solutions with us and provide solid options to consider as we are making business decisions.”
“Not being distracted by accounting issues, I can focus on increasing sales and market penetration.”
Everything You Need for Financial Success:
Bookkeeper, Audit Advocate & CFO
Bookkeeper
Real-Time, Precise, & Audit-Ready Financials
- Ensure all transactions are posted to the correct general ledger and cost-center
- Optimize grant spending to obtain full grant awards
- Prepare grant invoices on a monthly/quarterly basis
- Record salaries, payroll taxes, and employee liabilities
Audit Representation
Financial Audits Made Easy
- Prepare detailed audit schedules and workpapers
- Manage all auditor inquiries and requests
- Reconcile discrepancies before audit submission
- Implement adjustments to meet compliance
CFO Advisory
Unmatched Financial Expertise Tailored to Your Needs
- Address cash flow challenges effectively
- Enhance financial stability and growth
- Guide you to the funding you want
- Optimize systems for scalable growth
- Develop a comprehensive long-term financial strategy
What You Get When You Hire Us
Virtual CFO
Advisory
In Just 90 Days, You’ll Get:
- An organized and efficient accounting system
- Enhanced internal controls
- Easy-to-use, cutting-edge software to enhance productivity
- Comprehensive ongoing support
- Compelling reports so you can take decisive action
We'll Integrate with Your Accounting Software
6 Reasons You’ll Want to Work With Us
Accurate & Auditable
- We are detail-oriented
- We get the job done no matter what
- We simplify the complex
Quick & Responsive
- We return phone calls promptly
- We are on call for you 24/7/365
- We meet deadlines
No Downtime
You’ll receive one point of contact, but you’ll also have access to our team so that there is never any down time.
We internally cross-train so that even if your contact is out, you’ll always get the quick responses you deserve.
Our name says it all: Daily Balance. We serve our clients daily so they never have to worry about key person risk again.
- Dedicated accounting manager, plus team interaction
- 24/7/365 access to your financial data
- Updated in real time
- High-tech tools to streamline your processes
Save Up to 40%
By outsourcing your accounting department to Daily Balance, you can save up to 40% on your accounting costs, while getting better expertise, service, and value. In-housing a full-time data entry person, bookkeeper, and an accountant means you’ll have to pay their salaries, payroll taxes, benefits, 401-K contributions, insurance, paid time off, workman’s comp insurance, training and administration expenses, and overhead costs (space, equipment, etc).
By hiring us, you’ll simply pay a flat monthly fee, which is often already included in your program funding anyway.
- Flat monthly fee
- Included in your program funding
Financial Audit Representation
As your advocate, we handle your annual financial audits and will answer ALL of the hundreds of questions the auditor will have on your behalf. You’ll be happy to know that you most likely won’t even need to be part of the process.
You can stop feeling anxious and rest assured because we’ll make sure there are no surprises when your audit comes around.
- Stress-free audits
- No surprises
Increase Your Funding
As a non-profit, the backbone of your organization is funding, and that only comes as a result of accurate and meticulous books.
You no longer have to endure missed grant opportunities because you fail to have all the financials in place.
Your funders will be so happy to receive your accurate and unquestionable financials, and so will your future funders, because as your CFO adviser, we’ll guide and advise you on how to diversify with new funding.
- Clean financials on-time to your funding sources
- Guidance on funding diversification
Plus, You’ll Be Able To…
- Spend less time worrying about money
- Be of real service to your constituents
- Run your organization more efficiently and effectively
- Make smarter organizational decisions
- Be highly respected by funding sources
- Look good in front of your board
- Realize your organization’s full potential!
Loved by Auditing Firms
“Because of Daily Balance’s efforts we are able to perform our audits, reviews and 990 tax filings with the highest level of efficiency.”
Steven Nicolson
Independent Nonprofit Auditor
Your World-Class Philadelphia Nonprofit Accountant
On-Call 24/7/365
No Surprises Guarantee
Proactive CPAs
Value-Focused Accounting
30-Day No Fault Agreement
Cloud-Based & Real-Time
Meet Your Nonprofit Accounting Team
Syd Highley
Amy Fryatt
Julie Asuncion
Norie Fabian
Tessa Joy De Vera
Ilonah Vivas
Let Us Lighten Your Load!
Book a call to discuss your nonprofit’s unique bookkeeping needs so we can provide you with actionable recommendations that will help you take control of your financials and make a bigger difference.
Fixed Fee
No Surprises
Guarantee
We believe in full transparency and respect, which is why we offer a fixed fee for our nonprofit bookkeeping services – it’s often already included in your program funding anyway.
Nonprofit Bookkeeping Resources
Nonprofit Accounting in Your Area & Beyond
Bakersfield Nonprofit Accountant
5630 District Blvd 102 Suite 202
Bakersfield, CA 93313
1 (661) 218-1122
111 N Canal St
ste 900 Floor 5 Room 7
Chicago, IL 60606
1 (872) 253-6677
Los Angeles Nonprofit Accountant
360 N Pacific Coast Hwy Suite 2000 Floor 3
El Segundo, CA 90245
1 (213) 463-8484
Sacramento Nonprofit Accountant
3835 N Freeway Blvd
Floor 1 Unit 11
Sacramento, CA 95834
1 (916) 999-5955
Your Next Steps
FAQs
Yes, nonprofits in Philadelphia need an accountant to ensure compliance with IRS Form 990, fund accounting, grant tracking, and financial reporting. An accountant helps maintain accurate records, internal controls, and transparency, ensuring the organization meets donor, regulatory, and grantor requirements while preventing financial mismanagement.
Nonprofits must follow GAAP standards, track restricted and unrestricted funds, and file IRS Form 990 annually. Organizations earning over $750,000 in contributions may require an independent audit under Pennsylvania’s Charitable Organizations Act. The Pennsylvania Bureau of Charitable Organizations regulates nonprofit compliance, ensuring proper financial reporting and accountability.
Nonprofit accountants in Philadelphia charge between $75 to $250 per hour, depending on expertise. Monthly bookkeeping services typically cost $1,500 to $5,000, while full-time nonprofit accountants earn $60,000 to $100,000 annually. Independent audits, often required for larger organizations, range from $7,000 to $20,000, depending on complexity.
QuickBooks for Nonprofits starts at $50 per month for basic plans, but TechSoup offers discounted pricing for eligible nonprofits. More advanced versions, like QuickBooks Online Advanced or QuickBooks Enterprise Nonprofit, can cost $100 to $200+ per month, depending on features and reporting capabilities.
Nonprofits need accounting software to track donations, grants, and expenses efficiently, ensuring accurate financial reporting and IRS compliance. Software like QuickBooks, Aplos, or Blackbaud helps manage fund accounting, payroll, budgeting, and donor contributions, reducing errors while improving transparency and financial oversight for boards, donors, and regulators.
1 Fun & 1 Interesting Fact About Philadelphia
Philadelphia, known as the “City of Brotherly Love,” is home to the world-famous Liberty Bell, an enduring symbol of American independence and freedom. Housed in the Liberty Bell Center, it attracts millions of visitors annually who come to see its iconic crack and learn about its storied past.
Another fun fact about Philadelphia is its rich culinary heritage, notably as the birthplace of the Philly cheesesteak. This beloved sandwich, made with thinly sliced beef, melted cheese, and often onions, was invented in the 1930s by Pat Olivieri. Today, Pat’s King of Steaks and its rival, Geno’s Steaks, both located in South Philadelphia, are famous for serving up this local delicacy, drawing food enthusiasts from around the globe to taste the authentic Philly cheesesteak experience.
Philadelphia Nonprofit Accounting Resources
Philadelphia Association of Community Development Corporations
1315 Walnut St
#1600
Philadelphia, PA 19107
(215) 732-5829
What is the Pennsylvania Institute of CPAs?
The Pennsylvania Institute of Certified Public Accountants (PICPA) is a professional organization that represents over 20,000 CPAs and accounting professionals in Pennsylvania. Founded in 1897, its mission is to enhance the success of its members and foster high standards in the accounting profession through advocacy, education, and networking. PICPA provides a wide range of services, including continuing professional education, industry updates, and resources to help members stay current with regulatory changes and best practices. Additionally, it advocates on behalf of CPAs at both the state and national levels, ensuring the profession’s interests are represented in legislative matters.
What is the Pennsylvania State Board of Accountancy?
The Pennsylvania State Board of Accountancy is a governmental agency responsible for regulating the practice of public accounting within Pennsylvania. Its primary functions include licensing and renewing licenses for Certified Public Accountants (CPAs) and public accounting firms, establishing and enforcing professional standards, and ensuring compliance with the state’s accountancy laws and regulations. The board investigates complaints, conducts disciplinary hearings, and can impose sanctions to maintain the integrity of the profession. By overseeing the qualifications and practices of accounting professionals, the Pennsylvania State Board of Accountancy aims to protect the public interest and ensure the competence and ethical conduct of CPAs in the state.
Philadelphia, PA Local Resources
Nonprofit Accountant Firm
Philadelphia
3835 N Freeway Blvd
Floor 1 Unit 11
Sacramento, CA 95834
(916) 999-5955
The Chamber of Commerce for Greater Philadelphia
200 S Broad St
#700
Philadelphia, PA 19102
(215) 545-1234
Philadelphia Office of the Director of Finance
1401 John F. Kennedy
Blvd Room 1330
Philadelphia, PA 19102
(215) 686-6141
Top Companies in Philadelphia, PA
More About Nonprofit Accounting in Philadelphia, Pennsylvania
Philadelphia, the largest city in Pennsylvania, boasts a population of over 1.6 million people, making it the sixth-most populous city in the United States. The city’s demographic profile is diverse, with roughly 40% of residents identifying as Black or African American, 34% as White, and 15% as Hispanic or Latino. The Asian community represents about 7% of the population, reflecting Philadelphia’s rich multicultural fabric. This diversity is evident in the city’s vibrant neighborhoods, each offering a unique cultural experience, from the historic African American communities in North Philadelphia to the bustling Asian markets in Chinatown.
The residents of Philadelphia, often referred to as Philadelphians, are known for their strong sense of community and pride in their city’s history and traditions. The city’s median age is approximately 34 years, highlighting a balanced mix of young professionals, families, and older adults. Education levels vary, with several prestigious universities, including the University of Pennsylvania and Temple University, attracting students from around the world. Philadelphia’s workforce is diverse, with significant employment in healthcare, education, and the service industry. Despite challenges such as poverty and crime, the resilient spirit of its residents continues to drive Philadelphia’s ongoing growth and revitalization.
Nonprofit accounting in Philadelphia follows strict federal and state regulations to ensure transparency and compliance. Organizations must adhere to GAAP (Generally Accepted Accounting Principles) and IRS guidelines, particularly Form 990 reporting. The Pennsylvania Bureau of Charitable Organizations oversees nonprofit registration and financial disclosures. Philadelphia nonprofits often seek grant funding, requiring proper tracking of restricted and unrestricted funds. Many also undergo independent audits to meet donor and grantor expectations. Key financial concerns include cash flow management, expense allocation, and compliance with restricted funding rules.
Local resources include the Philadelphia Foundation and Greater Philadelphia Nonprofit Repositioning Fund, which offer financial support and capacity-building assistance. Accounting firms specializing in nonprofits, such as Your Part-Time Controller (YPTC) and CliftonLarsonAllen (CLA), provide bookkeeping, audit prep, and compliance services. Nonprofits in the city can also benefit from training programs by the Nonprofit Repositioning Fund and La Salle University’s Nonprofit Center, which help organizations strengthen financial management. Leveraging specialized accounting software like QuickBooks for Nonprofits or Blackbaud improves reporting and efficiency.
Daily Balance offers bookkeeping, audit representation, and CFO services for nonprofit organizations in the Philadelphia area so they can focus on their mission/programs, rather than their financials. Our clients love our quick response time, fixed fees, and our proactive solutions.
Nonprofit Accounting Firm Philadelphia Also Serves Cities Around Philadelphia , Pennsylvania
Allentown, PA
Bethlehem, PA
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Lansdale, PA
Lebanon, PA
Norristown, PA
Pottstown, PA
Pottsville, PA
Reading, PA
Scranton, PA
Wilkes-Barre, PA
Williamsport, PA
York, PA
Chester, PA
Erie, PA
Altoona, PA
Johnstown, PA
Harrisburg, PA
Pittsburgh, PA
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Scranton, PA
Easton, PA
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